Outsourced Nonprofit CPA & CFO Services
Accurate accounting, timely reports & nonprofit expertise
Get professional and audit-ready financial reports every month. Plus nonprofit CPA support and personalized CFO-level guidance from the leaders in outsourced nonprofit accounting.
Discover the peace of mind that comes with a nonprofit CFO by your side
It’s time to stop worrying about when you’ll get your financial reports this month. Or what they’ll look like this time…or if they’ll even show up at all.
And you can stop dreading the day your “unicorn” bookkeeper finally throws in the towel, leaving you scrambling to find a replacement you can afford.
Accuracy, consistency, and confidence await you. Just click below to schedule your free consultation.
Monthly Financial Reports
Accurate Cloud-Based Bookkeeping
CFO Level Guidance & Advice
Budgeting & Forecasting
Audit Prep & Tax Filing
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Expertise, partnership and savings…
The Charity CFO brought expertise about finances, a quickness to understand our books and our practices, and helped us standardize reporting practices. I saw very quickly the value of their partnership to both save us a great deal of money and empower me to realize my vision.
Deb Krause
CEO
Eden Theological Seminary
Focus on your mission, we’ll worry about the books
Any accountant can do your books, but The Charity CFO is more than just a nonprofit CPA. Get the accurate reports you need and expert insights into what those reports mean for your nonprofit.
NONPROFIT BOOKKEEPING SERVICES
Accurate and audit-ready books, on time every month
Your dedicated accounting associate learns your organization inside and out to accurately execute your day-to-day bookkeeping. You can also rely on them to handle regular communication, basic ad hoc reporting, and account reconciliations.
Enter vendor invoices and review documentation
Accurately record program fees, contributions & deposit
Record wages, payroll taxes, & employee liabilities
Enter and classify credit card transactions, including grant-eligible expenses
"We got rid of a TON of paper."
“We went from an old-school accountant and stacks of paper in the office to a fractional CFO model and automated bookkeeping. It’s been great, and the transfer of knowledge was excellent.”
Graham Honeycutt
Executive Director
Tucker’s House
"Consistency & accuracy."
“Before The Charity CFO, our reports changed every year. Now we have consistency and accuracy. Everything is documented. It’s too easy to keep doing the same thing even when it’s not really working, I’m glad we made the change.”
Mark Witzling
Executive Director
Craft Alliance
NONPROFIT ACCOUNTING SERVICES
The reporting and expertise you need to lead your team
Bank and credit card reconciliations
Reconciliation of balance sheet items
Accrual-based journal entries
Review classifcation of vendor invoices
Track donor-specifc fund restrictions
Record payroll transactions and review third-party reporting
"Consistency & accuracy."
“Before The Charity CFO, our reports changed every year. Now we have consistency and accuracy. Everything is documented. It’s too easy to keep doing the same thing even when it’s not really working, I’m glad we made the change.”
Mark Witzling
Executive Director
Craft Alliance
NONPROFIT CFO SERVICES
Financial expertise you won’t find anywhere else!
Our team is made up of nonprofit CPAs and former nonprofit auditors, CFOs, and board members. We can partner with you to guide you through your annual budgeting process, answer board members’ questions, advise you on compliance issues, and more:
Prepare monthly reports and tracking that fit your needs
Develop annual budgets and cash-flow forecasts to manage uncertainty
Advise you on growth strategies, management practices, and more
Design modern, transparent accounting systems that can grow and scale
NEED MORE? WE CAN ALSO HELP WITH:
Paying Vendor Bills
Invoicing of Revenue
Grant Management
Prepare & File IRS 990
Prepare & File 1099s
Fix your nonprofit’s accounting once and for all
FUTURE-PROOF YOUR NONPROFIT
Here’s what you can expect from The Charity CFO
When you partner with us, a dedicated service team works with you to immediately modernize and automate your accounting systems.
We’ll dig into your current processes and accounting structure and help you find new tools or reports that make your life easier. And we’ll implement solutions that are supported by the best technology, highly efficient, and 100% compliant with nonprofit best practices.
In about 3 months, you’ll have an accounting system that is transparent and modern that we’ll use to guide your organization confidently into the future.
In just 12 weeks, you’ll get:
A clean and simple chart of accounts
Robust and modern internal controls
Time-saving software to optimize your team
In-depth training and unlimited support
Standardized reports that you’re trained to read
A largely paper-free accounting department
Financial expertise isn’t a luxury.
it just feels like one.
When you’re on a budget, it’s easy to feel like you need to do it all yourself. The cost of an in-house nonprofit CFO (or even a phone call to your nonprofit CPA) can feel like an unnecessary expense.
But access to answers and advice you can trust is a necessity if you want your organization to grow and thrive.
Fortunately, with The Charity CFO, the expertise you need doesn’t have to blow up your budget…
When you partner with us, you’ll pay a flat monthly fee (no hourly billing or overages). So you never have to worry about a “surprise” bill at the end of the month, no matter how many questions you ask.
And with our team there to support you, you’ll gain the confidence to think creatively, act decisively, and guide your organization to become the best version of itself.
You can’t fulfill your mission if you don’t understand your books
Your job is to lead your organization, not to be an accountant. But when your part-time or volunteer accounting team can’t tell you how much of your cash you can actually spend, you can’t lead your team effectively.
The Charity CFO partners with you to provide accurate and transparent accounting, timely reports, and proactive feedback on your finances. So you can focus your energy on executing the big ideas that move your mission forward
“
I‘d highly recommend The Charity CFO
Tosha and her team have been fantastic with getting our financial processes up to speed, delivering reports that provide grantors the information needed and assisting us thoughtfully during challenging financial goings-on. I’d highly recommend The Charity CFO to any non-profit that wants an accounting team they can trust to have their mission and vision at the core of their decisions.”
Rienna Stewart
Systems Specialist
Detroit Experience Factory
FAQ
Have questions about our nonprofit accounting & bookkeeping services?
Do nonprofits need accounting and bookkeeping?
With millions of nonprofits registered with the IRS, the demand for cost-effective, specialized solutions is significant. Since nonprofit organizations operate differently than other businesses, accounting for a nonprofit organization can be complex. That’s why working with a CPA with nonprofit experience is a big benefit. Fortunately, with the right accounting practices and organization, you can feel confident with complete compliance and transparency when it comes to your nonprofit’s finances.
What is nonprofit accounting?
Nonprofit accounting is financial management! It involves practices like record keeping and reporting, which are unique for not-for-profit organizations. Nonprofits rely on specialized accounting services, like nonprofit-experienced CPA and a nonprofit CFO because:
A. They have no owners or ownership interests influencing business decisions.
B. Receive contributions from outside organizations that do not expect returns.
C. Are fulfilled by completing a mission that is outside the scope of profit maximization.
What is the difference between bookkeeping and accounting?
Bookkeeping is the day to day processing of your transactions – getting the information into Quickbooks Online or a similar accounting software.
Accounting is the reconciliation, analysis, and understanding of the numbers. Preparing financial statements in a meaningful way for your board and management.
What is the best accounting software for nonprofits?
We have experience working with many nonprofit accounting software. Some of the software we have used includes: Quickbooks, Quickbooks Online, Xero, and Sage Intaact.
When do I need to hire an accountant?
Nonprofits may need a CPA to review their financial statements or prepare tax returns from day #1. Many first look to hire an outsourced accountant or bookkeeper once they hit $150,000 in revenues. The accounting has now become complex with grant reporting and tracking. Transaction volume has also increased so much that the founder may not have the time to keep up.
How much does it cost to hire an accountant?
A CPA specialized in nonprofits is hard to find. And most CPAs will charge you hourly based on their hourly rate. When you walk alongside The Charity CFO, you pay just a flat fee every month for everything from bookkeeping to financial reporting to expert advice. So you pay less for more. Schedule a call with us to talk more about your organization and receive a custom proposal.
Do you help file our nonprofit IRS 990, IRS 990N, or IRS 990EZ?
Yes! As nonprofit CPAs, we can prepare and file all of your tax returns.
What is a 1099?
A 1099 is a federal IRS form that states compensation to non-employees. This is required to be filed by January 31st each year.
Do you help with 1099s?
Yes! Many of our clients have us assist with the preparation and filing of 1099s.
NONPROFIT CPA & CFO RESOURCES
Learn and grow with The Charity CFO!
Get advice from top nonprofit leaders and consultants
The top minds in the nonprofit world visit our A Modern Nonprofit Podcast to talk about fundraising, branding your nonprofit, scaling, compliance, and more.
