Nonprofit Bookkeeping Services
Because every dollar should be working as hard as you are.
Entering and classifying bills, expenses, and credit card transactions, including grant-eligible expenses
Find the Financial Clarity Your Mission Deserves
When you’re running a nonprofit, your time is spoken for. Fundraising, programming, financial reporting, board meetings—it’s nonstop. But your books still need daily attention, and nonprofit bookkeeping requires accuracy, oversight, and a level of accountability most for-profit businesses will never understand. The Charity CFO’s Associate Accountants serve as day-to-day partners, handling transactions, maintaining controls, and making sure nothing slips through the cracks.
Nonprofit Bookkeeping Tailored to Your Organization
Your dedicated Accounting Associate is more than a number-pusher—they learn your organization inside and out to manage your daily nonprofit bookkeeping with accuracy and care. That includes regular communication, fast answers to your questions, and the flexibility to support you as things shift. They’re not just keeping the books—they’re keeping you ready for whatever’s next by:
Built for Accountability, Accuracy, and Growth
Bookkeeping for nonprofit organizations can’t be treated like for-profit accounting with a few tweaks. Fund restrictions, grant tracking, board reporting—these things take a specialized approach. That’s why The Charity CFO focuses exclusively on nonprofits.
Our systems are built around expense management and compliance, so nothing gets misclassified, and every transaction has a trail. Internal controls are not an afterthought, they’re part of our foundation. Whether it’s preparing you for an audit or simply helping your team sleep better at night, our approach keeps your financial data in order. When your books are clean, your reporting is clear. And when your reporting is clear, your mission moves forward.
They put in a lot of work to clean up our books and procedures, which is saving us staff time and will make our next audit a breeze. If you’re looking for a bookkeeping solution, I would highly recommend you reach out to The Charity CFO.
– Hanna Pinneo
A Smarter System for Nonprofit Bookkeeping
You don’t need a “better spreadsheet.” You need a partner who understands the stakes and brings real solutions to the table. Here’s how our nonprofit bookkeeping services make a difference:
Frequently Asked Questions About Our Nonprofit Bookkeeping Services
Do you handle payroll?
We do not process payroll directly or make bank deposits. However, we’ll ensure that your payroll transactions, including all related liabilities, are accurately recorded in your books every month.
How often do you post transactions?
We typically post revenue and expense reports, including payroll entries, throughout the month. If you have specific timing needs or grant requirements, we’ll work with you to meet them.
What systems do you work with?
We work exclusively with QuickBooks Online. If you’re currently using a different system, that’s okay—we’ve helped many organizations migrate over smoothly. It’s affordable for nonprofits, integrates easily with third-party tools, and offers user-friendly features and free training. That means less friction for your team now—and more flexibility down the road.
What’s the difference between bookkeeping and accounting?
Bookkeeping is about capturing the day-to-day activity—like entering transactions, reconciling accounts, and organizing your financial data. Accounting takes that data a step further, analyzing, interpreting, and presenting it so your leadership team, board, and funders can make informed decisions.
At The Charity CFO, our Associate Accountants handle the bookkeeping: recording income, expenses, payroll, and grants accurately. Then, our team steps in to ensure those numbers align with nonprofit accounting standards, support audit readiness, and provide meaningful financial reports you can trust.
Let’s Make Your Mission Easier to Manage
